Privacy and Cookie Policy

Last updated: 21 June 2025

Filipinos in Care is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, and protect your information when you visit our website: www.filipinosincare.org.uk.

By using our website, you agree to the terms set out in this policy.

1. Who We Are

Filipinos in Care

We are a UK-based charity promoting leadership, equity, and support for ethnically diverse professionals in health and social care.

2. What Information We Collect

We collect the following types of information:

a) Information You Provide

Your name, email address, and contact details when you subscribe to our newsletter, fill out a contact form, apply for a programme, or register for an event.
Any other personal details you share with us through surveys, feedback forms, or grant/funding applications.

b) Technical Information (collected automatically)

IP address
Browser type and version
Device type
Pages visited and duration of visit
Referral source

We collect this data using cookies (see Section 6 below).

3. How We Use Your Information

We only use your personal data when the law allows us to. Common uses include:

Responding to your queries or requests
Administering events, programmes, or training
Sending updates about our work, if you’ve opted in
Analysing website use to improve our content and services
Fulfilling our legal or regulatory obligations

We do not sell your data or share it for commercial purposes.

4. Lawful Basis for Processing

Under the UK GDPR, our lawful bases for processing personal data include:

Consent – where you have explicitly agreed to hear from us (e.g. newsletter sign-up)
Contract – if we need to process data to deliver a service you've requested
Legal Obligation – to comply with laws and regulations
Legitimate Interests – for running our operations, ensuring website security, and improving user experience (balanced against your rights)

5. How We Store and Protect Your Data

Your data is stored securely using encrypted platforms and reputable third-party services with data centres in the UK or EEA. We regularly review our security measures.

We only keep your personal data for as long as necessary to fulfil the purpose it was collected for, or as required by law (e.g. HMRC requirements or funder reporting).

6. Cookies

Our website uses cookies — small files stored on your device — to improve functionality and understand how people use our site.

Types of cookies we use:

Essential cookies: These are needed to make the site work properly.
Analytics cookies: We use tools like Google Analytics to measure traffic and site usage.
Preference cookies: These remember your settings (like language or font size).

You’re in control:

When you first visit the site, you’ll see a cookie banner where you can choose to accept or reject non-essential cookies. You can also manage or delete cookies in your browser settings.

Note: If you disable cookies, some parts of the site may not function as intended.

7. Sharing Your Information

We may share your data with:

Our trusted service providers (like email marketing or cloud storage tools)
Event co-organisers or funders (only if necessary and with safeguards in place)
Regulators or authorities, where required by law

All third parties are contractually required to respect your data and act in accordance with this policy.

8. Your Rights

You have the following rights under UK data protection law:

Access – Request a copy of the personal data we hold about you
Correction – Ask us to update or correct inaccurate data
Erasure – Request we delete your data, where lawful to do so
Restriction – Limit how we use your data
Objection – Object to processing based on our legitimate interests
Portability – Request transfer of your data to another provider
Withdraw Consent – Withdraw at any time where we rely on consent

To exercise any of your rights, please email: info@filipinosincare.org.uk

We aim to respond within one month. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you're unhappy with how we’ve handled your data.

9. Third-Party Links

Our website may contain links to other websites. This policy only applies to our site — we’re not responsible for the privacy practices of others. We encourage you to read their policies when visiting external sites.

10. Updates to This Policy

We may update this Privacy and Cookie Policy from time to time. Any significant changes will be clearly posted on our site. Please check back occasionally to stay informed.

If you have questions about this policy or how we use your data, please get in touch:

Filipinos in Care
Email: info@filipinosincare.org.uk
Website: www.filipinosincare.org.uk